An Insider’s Guide to Press Trip Etiquette

Online media has been around for a while, it didn’t just hatch out of an egg in the last 18 months. Social media has also been around, in the form of chat rooms and forums. The difference is that with Facebook and Twitter, the curtain has been pulled back allowing backstage to become public and the audience gets to see what goes into making a show. This has given the public the tools to produce their own show.

WWF Climate Press Trip Image via Flickr Creative CommonsNo matter how the show is produced, there are some basic old school rules that still need to be observed, even if you’re in the new school. I wrote these rules for newcomers a few years ago, and after hearing too many press trip horror stories over the past few months, I thought it best to revamp and remind so that we can all go through this metamorphosis of media with grace.

1. Realize that press trips are not free vacations. Press trips and junkets are working research trips and if you think you’re going to spend your time at a destination relaxing beachside with an umbrella drink, then you’ll be disappointed. Don’t get me wrong, there probably will be cocktail time, but not all day.

2. Press Trips are for Adults. Unless a press trip invite specifically asks you to bring your family, then don’t be offended and trash the company because you couldn’t bring your little one along on the adventure. Press trip itineraries can sometimes be brutal and aren’t conducive for those that need nap time. While I am totally sympathetic to those that want to bring their children, if you really don’t want to leave your children at home, then you shouldn’t go on a group press trip. Many destinations and companies can arrange an individual visit for you at another time.

3. Press trips do cost something. There will be costs involved for you in a press trip. While I have seen a small shift in the business of the press trip, such as gift cards for incidentals and car service to offset parking costs, you will be giving up your time, and sometimes transportation to the destination isn’t included. Also, most press trips do not include cocktails, phone calls home, and sometimes don’t include all meals. Make sure you check your itinerary and ask questions when in doubt about what is covered.

4. Review your itinerary. You may not be comfortable with every activity on the agenda. Be sure to let the trip organizers know your concerns before you even step on the plane so they can make other arrangements, if possible. Don’t wait until you arrive at the activity to notify the organizers that you won’t participate, due to health issues or a fear. Also, use some common sense and don’t agree to go on an adventure press trip if you don’t like adventure. Or, if you are a vegetarian, don’t go on the beef industry culinary trip.

5. Take notes and fact check. Anyone can start their own website or blog, but do you really know what’s involved in writing a travel story? Also, you may not realize it now, but you’ll be so busy that things of interest may be forgotten by the end of a day of activity when you finally sit down to write. If you haven’t taken a journalism or writing class, be sure to pick up a few style books such as the AP Stylebook or the Chicago Manual of Style. Today’s writing style is more experiential, but you still want to make sure your facts are correct before publishing something travelers will use for their own trips.

6. Be respectful of other travelers and your hosts. Two conversation topics that always cause a heated discussion on press trips (or anywhere) – politics and religion. These are passionate subjects where no one ever agrees, so it’s just best to avoid these topics. A press trip is not the place to curse, either. It’s disrespectful to those in your group and other travelers around you. Also be aware of local customs if you are traveling internationally. And dress appropriately for the activity or occasion.

7. Show up on time. Try to be a few minutes early for scheduled activities. This may seem silly to some of you, but SHOW UP to the activities. You aren’t there to sleep late or laze about. You are working. Some writers/bloggers do make prior arrangements to break off from the group and conduct interviews or cover something that isn’t on the itinerary, but just skipping out without letting someone know is bad form. And don’t think the hosts don’t know what you do in your room. If you clean out the mini-bar and are late the next morning, you probably won’t get invited on another trip with that company.

8. Voice any concerns to the trip organizer. Sometimes issues are easy to fix, but if no one knows there’s a problem, then it can’t be addressed.  If you had a problem in your home, would you prefer a visitor to let you know about it first or would you rather find out publicly?

9. Thank your hosts. Handwritten thank you notes hold more value these days because they’re so scarce. You may not be into snail mail, but a quick thank you can go a long way.

10. Send clips. Trip organizers and account managers get paid to keep up with publicity, however it doesn’t hurt to send links to your published clips from the press trip to the organizer.

There are so many other tips to add that can help all of us. Have you been on press trips? What comments or suggestions do you have to add?


  1. says

    However, it also means therte is a ton of competition out there
    so it is important to find a wayy to mak
    your online shop really stand out while still turning a decent profit.
    It might be a bit difficult at the start but with the help of Sale – Hoo, things will
    justt go smooth and easy. But since so many retailers assk this, let’s try and enumeate some of the benefits.

  2. says

    Howdy! This article couldn’t be written any better! Going through this article reminds me
    of my previous roommate! He continually kept talking about this.

    I’ll forward this article to him. Pretty sure he will have a good read.
    Thanks for sharing!

  3. says

    Hello just wanted to give you a quick heads up. The text in your post seem to be running off the screen in Opera. I’m not sure if this is a format issue or something to do with internet browser compatibility but I thought I’d post to let you know. The layout look great though! Hope you get the issue fixed soon. Thanks

  4. says

    When I originally commented I clicked the “Notify me when new comments are added” checkbox and now each time a comment is added I get four e-mails with the same comment. Is there any way you can remove me from that service? Thanks!

  5. says

    I will immediately grab your rss feed as I can not find your email subscription link or newsletter service. Do you’ve any? Please let me know so that I could subscribe. Thanks.

  6. says

    Truly appreciate the posting you available.. My web browsings seem full.. thank you. Is not it terrific whenever you get a very good publish? Actually helpful perception, thank you for giving..

  7. says

    I am extremely impressed together with your writing talents and also with the format on your blog.
    Is this a paid subject or did you customize it your self?
    Either way keep up the nice quality writing, it’s rare to see
    a great blog like this one nowadays..

  8. says

    Hands down, Apple’s app store wins using a mile. It’s a plethora of all sorts of apps vs a very sad number of a handful for Zune. Microsoft has plans, particularly the arena of games, but I’m not sure I’d need to bet about the future if it aspect is essential to you. The iPod is often a much better choice therefore.

  9. says

    Wonderful ideas you possess here.. So happy to possess found this publish.. Is not it fantastic once you find a very good post? yes, study is paying off.

  10. says

    Does your site have a contact page? I’m having trouble locating it but, I’d like to send you an e-mail. I’ve got some recommendations for your blog you might be interested in hearing. Either way, great site and I look forward to seeing it improve over time.

  11. says

    Does your blog have a contact page? I’m having problems locating it but, I’d like to shoot you an email. I’ve got some ideas for your blog you might be interested in hearing. Either way, great blog and I look forward to seeing it develop over time.

  12. says

    I will right away snatch your rss as I can not to find your email subscription link or e-newsletter service. Do you have any? Please permit me know in order that I may subscribe. Thanks.

  13. says

    I like this blog very much, Its a real nice position to read and find info . “You can never learn less, you can only learn more.” by Richard Buckminster Fuller.

  14. says

    Write more, thats all I have to say. Literally, it seems as though you relied on the video to make your point. You obviously know what youre talking about, why throw away your intelligence on just posting videos to your weblog when you could be giving us something enlightening to read?

  15. says

    Society makes unfair assumptions that folks with Herpes
    are most likely promiscuous, lack hygiene, happen to
    be of a lower class.

  16. says

    Hi there are using WordPress for your site platform? I’m new to the blog world but I’m trying to get started and set up my own. Do you need any html coding expertise to make your own blog? Any help would be really appreciated!

  17. says

    I was just searching for this info for some time. After 6 hours of continuous Googleing, finally I got it in your site. I wonder what is the lack of Google strategy that don’t rank this type of informative web sites in top of the list. Generally the top sites are full of garbage.

  18. says

    This is really interesting, You’re a very skilled blogger. I have joined your rss feed and look forward to seeking more of your magnificent post. Also, I’ve shared your website in my social networks!

  19. says

    You can definitely see your expertise in the work you write. The sector hopes for even more passionate writers like you who aren’t afraid to say how they believe. Always go after your heart.

  20. says

    I loved as much as you will receive carried out
    right here. The sketch is attractive, your authored material stylish.
    nonetheless, you command get bought an shakiness over that you wish be delivering
    the following. unwell unquestionably come more formerly again since exactly the same
    nearly very often inside case you shield this increase.

  21. says

    Hello Web Admin, I noticed that your On-Page SEO is is missing a few factors, for one you do not use all three H tags in your post, also I notice that you are not using bold or italics properly in your SEO optimization. On-Page SEO means more now than ever since the new Google update: Panda. No longer are backlinks and simply pinging or sending out a RSS feed the key to getting Google PageRank or Alexa Rankings, You now NEED On-Page SEO. So what is good On-Page SEO?First your keyword must appear in the title.Then it must appear in the URL.You have to optimize your keyword and make sure that it has a nice keyword density of 3-5% in your article with relevant LSI (Latent Semantic Indexing). Then you should spread all H1,H2,H3 tags in your article.Your Keyword should appear in your first paragraph and in the last sentence of the page. You should have relevant usage of Bold and italics of your keyword.There should be one internal link to a page on your blog and you should have one image with an alt tag that has your keyword….wait there’s even more Now what if i told you there was a simple WordPress plugin that does all the On-Page SEO, and automatically for you? That’s right AUTOMATICALLY, just watch this 4minute video for more information at. Seo Plugin

  22. says

    What i do not realize is in fact how you’re not actually much more well-liked than you may be right now. You are so intelligent. You know therefore significantly when it comes to this matter, made me personally believe it from a lot of numerous angles. Its like women and men don’t seem to be interested unless it is one thing to do with Woman gaga! Your individual stuffs outstanding. At all times maintain it up!

  23. says

    Hi! I just wanted to ask if you ever have any problems with hackers? My last blog (wordpress) was hacked and I ended up losing several weeks of hard work due to no data backup. Do you have any methods to stop hackers?

  24. says

    Hello just wanted to give you a quick heads up. The words in your article seem to be running off the screen in Safari. I’m not sure if this is a format issue or something to do with internet browser compatibility but I figured I’d post to let you know. The design and style look great though! Hope you get the issue resolved soon. Kudos

  25. says

    Hiya, I’m really glad I’ve found this information. Today bloggers publish only about gossips and web and this is really annoying. A good website with interesting content, this is what I need. Thanks for keeping this site, I will be visiting it. Do you do newsletters? Cant find it.

  26. says

    This is really interesting, You’re a very skilled blogger. I’ve joined your feed and look forward to seeking more of your great post. Also, I’ve shared your site in my social networks!

  27. says

    Hey There. I found your blog using msn. This is a really well written article. I’ll be sure to bookmark it and return to read more of your useful info. Thanks for the post. I will definitely comeback.|

  28. says

    I wanted to send you this tiny note just to thank you very much yet again about the pretty tricks you have contributed in this article. This has been really seriously open-handed of you to provide openly just what a few people might have offered for an e-book to earn some bucks for their own end, even more so now that you might well have done it in the event you desired. Those principles likewise acted to be a good way to realize that other individuals have the identical dream much like my very own to learn a good deal more in terms of this issue. I am certain there are lots of more pleasurable situations in the future for people who find out your website.

  29. says

    *I simply must tell you that you have written an excellent and unique article that I really enjoyed reading. I’m fascinated by how well you laid out your material and presented your views. Thank you.

  30. says

    We are a group of volunteers and starting a new scheme in our community.
    Your site provided us with valuable information to work on. You have done an impressive job and our entire community will be grateful to you.

  31. says

    magnificent post, very informative. I wonder why the opposite experts of this sector do not understand this. You must proceed your writing. I am confident, you’ve a great readers’ base already!

  32. says

    My brother suggested I might like this blog. He was entirely right. This post truly made my day. You can not imagine just how much time I had spent for this information! Thanks!

  33. says

    This design is wicked! You definitely know how to keep a reader amused. Between your wit and your videos, I was almost moved to start my own blog (well, almost…HaHa!) Wonderful job. I really enjoyed what you had to say, and more than that, how you presented it. Too cool!

  34. says

    It is perfect time to make some plans for the future and it is time to be happy. I have read this post and if I could I wish to suggest you few interesting things or tips. Perhaps you can write next articles referring to this article. I desire to read even more things about it!

  35. says

    I think this is one of the most important information for me. And i am glad reading your article. But want to remark on some general things, The site style is wonderful, the articles is really excellent : D. Good job, cheers

  36. says

    It’s tthe best time to make some plans for the future and it is time to be happy.

    I’ve read this post and if I could I want to suggest you some interesting things or advice.

    Maybe you could write next articles referring
    to this article. I wish to read even more things about it!

    My web site … [Lois]

  37. says

    My husband and i got quite joyful Peter managed to carry out his analysis using the ideas he received out of the weblog. It’s not at all simplistic to simply possibly be giving for free techniques which usually the rest might have been making money from. And we also do understand we have the website owner to appreciate for that. The entire illustrations you’ve made, the easy website menu, the friendships you will help to create – it is many impressive, and it’s really facilitating our son in addition to the family know that the article is brilliant, and that is quite mandatory. Many thanks for everything!

  38. says

    Great weblog right here! Also your site loads up very fast! What host are you the use of? Can I am getting your associate link in your host? I want my web site loaded up as quickly as yours lol

  39. says

    Hi there, just became alert to your blog through Google, and found that it is truly informative. I’m going to watch out for brussels. I will appreciate if you continue this in future. A lot of people will be benefited from your writing. Cheers!

  40. says

    My personal internet browsings seem full.. thank you. So content to possess found this article.. I enjoy you conveying your perspective.. Undoubtedly handy perspective, many thanks for sharing..

  41. says

    Hello, i feel that i saw you visited my site so i got here to return the want?.I’m trying
    to find things to improve my web site!I suppose its adequate to make use of some of your ideas!!

  42. says

    I simply could not depart your web site before suggesting that I actually loved the usual information a person supply for your visitors? Is going to be back steadily in order to check up on new posts.

  43. says

    My programmer is trying to persuade me to move to .net from PHP. I have always disliked the idea because of the expenses. But he’s tryiong none the less. I’ve been using WordPress on various websites for about a year and am nervous about switching to another platform. I have heard good things about Is there a way I can import all my wordpress posts into it? Any kind of help would be greatly appreciated!

  44. says

    Does your blog have a contact page? I’m having trouble locating it but, I’d like to send you an email. I’ve got some suggestions for your blog you might be interested in hearing. Either way, great site and I look forward to seeing it improve over time.

  45. says

    I loved as much as you’ll receive carried out right here. The sketch is tasteful, your authored material stylish. nonetheless, you command get got an edginess over that you wish be delivering the following. unwell unquestionably come more formerly again since exactly the same nearly very often inside case you shield this hike.

  46. says

    Howdy! I know this is kinda off topic but I’d figured I’d ask. Would you be interested in exchanging links or maybe guest writing a blog article or vice-versa? My site goes over a lot of the same topics as yours and I think we could greatly benefit from each other. If you’re interested feel free to shoot me an e-mail. I look forward to hearing from you! Terrific blog by the way!

  47. says

    Terrific beliefs you’ve got here.. Isn’t it wonderful after you find a very good post? Good thoughts you might have here.. Enjoying the article.. with thanks

  48. says

    I believe this internet site has got some really wonderful info for everyone. “I prefer the wicked rather than the foolish. The wicked sometimes rest.” by Alexandre Dumas.

  49. says

    You really make it appear so easy with your presentation but I in finding this matter to be actually one thing that I feel I’d never understand. It seems too complex and extremely vast for me. I’m having a look forward to your subsequent publish, I will attempt to get the grasp of it!

  50. says

    I really like your writing style, wonderful info, thank you for putting up :D. “You can complain because roses have thorns, or you can rejoice because thorns have roses.” by Ziggy.

  51. says

    Great ¡V I should definitely pronounce, impressed with your site. I had no trouble navigating through all the tabs as well as related information ended up being truly simple to do to access. I recently found what I hoped for before you know it at all. Quite unusual. Is likely to appreciate it for those who add forums or something, site theme . a tones way for your customer to communicate. Excellent task..

  52. says

    I genuinely enjoy reading on this web site , it contains great blog posts. << Do what you fear, and the death of fear is certain. » by Anthony Robbins.

  53. says

    Respect the blog you presented.. Fantastic beliefs you have here.. Excellent opinions you’ve got here.. certainly, research is having to pay off.

  54. says

    Apple now has Rhapsody as an app, which is a great start, but it is currently hampered by the inability to store locally on your iPod, and has a dismal 64kbps bit rate. If this changes, then it will somewhat negate this advantage for the Zune, but the 10 songs per month will still be a big plus in Zune Pass’ favor.

  55. says

    I have been absent for a while, but now I remember why I used to love this web site. Thanks, I will try and check back more often. How frequently you update your web site?

  56. says

    As I web-site possessor I believe the content matter here is rattling great , appreciate it for your hard work. You should keep it up forever! Best of luck.

  57. says

    It’s a shame you don’t have a donate button! I’d certainly donate to this fantastic blog! I suppose for now i’ll settle for book-marking and adding your RSS feed to my Google account. I look forward to fresh updates and will share this site with my Facebook group. Talk soon!

  58. says

    What i don’t understood is actually how you’re not really much more well-liked than you may be now. You’re very intelligent. You realize therefore considerably relating to this subject, made me personally consider it from numerous varied angles. Its like men and women aren’t fascinated unless it’s one thing to do with Lady gaga! Your own stuffs outstanding. Always maintain it up!

  59. says

    Hello there, You have done an incredible job. I’ll definitely digg it and personally recommend to my friends. I’m confident they’ll be benefited from this web site.

  60. says

    You actually make it seem so easy with your presentation but I find this topic to be really something that I think I would never understand. It seems too complex and very broad for me. I’m looking forward for your next post, I will try to get the hang of it!

  61. says

    You really make it seem so easy with your presentation but I find this matter to be actually something which I think I would never understand. It seems too complex and very broad for me. I am looking forward for your next post, I’ll try to get the hang of it!

  62. says

    Great goods from you, man. I have understand your stuff previous to and you’re just too excellent. I really like what you have acquired here, certainly like what you’re stating and the way in which you say it. You make it enjoyable and you still take care of to keep it wise. I can’t wait to read far more from you. This is actually a terrific site.

  63. says

    I like the valuable information you provide in your articles. I’ll bookmark your blog and check again here regularly. I am quite sure I will learn many new stuff right here! Best of luck for the next!

  64. says

    Its like you read my mind! You appear to know a lot about this, like you wrote the book in it or something. I think that you could do with some pics to drive the message home a bit, but instead of that, this is great blog. An excellent read. I’ll definitely be back.

  65. says

    Its excellent as your other posts : D, thanks for posting . “To be able to look back upon ones life in satisfaction, is to live twice.” by Kahlil Gibran.

  66. says

    Terrific paintings! This is the type of information that should be shared around the web. Disgrace on the seek engines for no longer positioning this publish higher! Come on over and talk over with my web site . Thank you =)

  67. says

    I genuinely enjoy reading through on this site, it has got wonderful blog posts. “One should die proudly when it is no longer possible to live proudly.” by Friedrich Wilhelm Nietzsche.

  68. says

    My brother recommended I might like this blog. He was totally right. This post actually made my day. You can not imagine just how much time I had spent for this info! Thanks!